Senior Travel Coordinator Healthcare Staffing
We at Palm Health Resources, a Growing National Healthcare Recruitment Staffing Firm, are hiring a Travel Coordinator for our growing firm!
The Travel Agent is responsible for coordinating travel and housing arrangements for healthcare professionals placed on temporary assignments nationwide. This role ensures a seamless travel experience for clinicians, including flight bookings, ground transportation, and lodging while maintaining cost efficiency and compliance with company policies. The Travel Agent works closely with recruiters, credential teams, and healthcare professionals to support successful assignment placements.
Key Responsibilities
Travel Coordination
Booking Travel Accommodations (directly and with 3rd party) Arrange and book domestic flights, rental cars, and other transportation for healthcare professionals traveling to assignments.
Coordinate travel itineraries based on assignment start dates and client requirements.
Manage last-minute travel changes, cancellations, and emergency bookings.
Housing & Accommodation
Secure temporary housing, extended-stay hotels, or corporate apartments for clinicians.
Negotiate rates with hotels, housing vendors, and property managers.
Ensure housing meets company guidelines and traveler needs.
Itinerary Management
Prepare and distribute travel itineraries and confirmations to clinicians and internal teams.
Track travel schedules to ensure clinicians arrive prior to assignment start dates.
Maintain organized travel records and documentation.
Internal Collaboration
Work closely with recruiters, compliance, and onboarding teams to coordinate start dates and travel logistics.
Provide travel updates and communicate any potential issues or delays.
Cost Management
Monitor travel expenses and maintain cost-effective booking practices.
Ensure travel arrangements align with company budgets and policies.
Expense Management: Entering expenses in expense software and ensuring all receipts have been uploaded. Reconciling Travel Expense reports monthly
Traveler Support
Serve as the primary point of contact for clinicians regarding travel and lodging questions.
Provide assistance with travel disruptions, changes, or special accommodations.
Qualifications
Associates or Bachelors degree preferred.
13 years of experience in travel coordination, corporate travel, or healthcare staffing travel.
Experience booking flights, hotels, and transportation through travel platforms.
Strong organizational and multitasking skills.
Excellent communication and customer service abilities.
Ability to manage urgent travel changes in a fast-paced environment.
Attention to detail and problem-solving skills.
Preferred: Experience in healthcare staffing or travel nurse staffing.
Familiarity with corporate travel systems (e.g., Concur, Egencia, Sabre, etc.).
Vendor negotiation and housing coordination experience.
---
Work Environment
· Fast-paced staffing environment supporting healthcare professionals across the U.S.
· Will require handling urgent travel needs outside of normal business hours.
· Flexible and the Travel Agent can be Remote OR Onsite either dynamic.
Perks of Working at Palm Careers:
Great Pay
Fun Casual Office
Team Building Activities
Recognition programs with rewards including cash, gift cards, and paid time off
Comprehensive benefits including Health, Dental, Vision, Life, PTO, 401k with company match
Growing company for Career Development
...Location: Remote in the USA Job Type: Hourly Behavioral Health Field(BH Field) is an ABA Practice, providing... ...intervention plans Qualifications: You must be a Board-Certified Behavior Analyst (BCBA) with minimum 3 months of experience. Active Georgia...
...investment in technology, data analytics, and innovative marketing and merchandising strategies, we have built a powerful platform and brand that... ...include the following. Other duties may be assigned. Visual Merchandisers support the Assistant Visual Manager and the...
Description WE ARE CURRENTLY ACCEPTING APPILCATIONS FOR VARIOUS POSITIONS THROUGHOUT OUR STORE. WE ARE SEEKING RELIABLE, TRUSTWORTHY CANDIDATES TO JOIN OUR STAFF. PLEASE COMPLETE THIS JOB APPLICATION TO THE BEST OF YOUR ABILITY SO THAT WE MAY BETTER MATCH YOU WITH...
Job Description IMMEDIATE OPENINGS!\n Come for a job and stay for a career! Federal Express Corporation (FEC) is part of the rapidly growing warehouse and transportation sector that helps keep America, and our economy, moving. Be part of a winning team and workplace...
...Flexible scheduling that supports work-life balance Career advancement opportunities within a trusted, community-focused dealership For over 100 years , the Norris family has proudly served Marylands automotive needs, building lasting relationships with our...